Billie

Before

Supplier invoices were keyed into Xero and Shopify POS by hand — slow, error-prone, and the thing blocking end-of-month reconciliation. Suppliers cut, substitute and delay lines, so what arrived rarely matched what was ordered, and someone had to notice every mismatch by hand.

What they own

• →Watch a designated invoice inbox and read each invoice as it lands — supplier, line items, quantities, prices — Invoices handled within hours of arriving, not in a month-end pile
• →Match each invoice against the original order and surface cuts, substitutions and missing lines — Discrepancies caught at receipt with options to choose from, not discovered weeks later
• →Raise the Shopify POS purchase order only once the invoice confirms stock is in transit — Store staff scan against accurate POs — no phantom orders on the floor
• →Raise the Xero bill coded to the right store and tagged for reporting — Month-end reconciles against supplier statements with zero manual entry
• →Hold back seasonal indent invoices where stock is six-plus months out — raise the bill, defer the PO — The books stay right without confusing the floor

• Lockie · Stock Forecasting & Ordering Desk

  40–60 daily reports, gone

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